Notarized translations play a vital role in ensuring the authenticity and legal validity of translated documents, particularly for government agencies, academic institutions, and immigration offices.
Whether you’re applying for US Citizenship and Immigration Services (USCIS), submitting legal documents in the UK Home Office, or handling Canadian immigration paperwork (IRCC), a notarized translation adds an extra layer of verification.
What is a Notarized Translation?
A notarized translation is a document that has been translated and sworn before a notary public. The notary does not verify the translation’s accuracy but confirms the translator’s identity and declaration that the translation is correct.
Unlike a certified translation, which includes a signed statement from the translator or agency, a notarized translation is primarily used when legal authentication is required.
Notarized vs. Certified Translations: Key Differences
| Feature | Certified Translation | Notarized Translation |
|---|---|---|
| Includes Translator’s Statement | ✅ | ✅ |
| Verified by a Notary Public | ❌ | ✅ |
| Required for Legal and Official Use | ✅ | ✅ |
| Recognized by Government Agencies | ✅ | ✅ |
| Used for Immigration, Court Cases, and Business Contracts | ❌ | ✅ |
Why Notarized Translations Matter in the US, UK, and Canada
🇺🇸 United States (USCIS & Legal Documents)
- USCIS requires notarized translations for immigration-related documents like birth certificates, marriage licenses, and police clearance certificates.
- Universities, including Harvard, Stanford, and NYU, may request notarized translations of diplomas and academic transcripts for foreign students.
- Legal proceedings, such as court cases or business contracts, often require notarized translations in states like California, Texas, and New York.
🇬🇧 United Kingdom (Home Office & Official Use)
- The UK Home Office requires notarized translations for visa applications, work permits, and citizenship processes.
- Court systems, including the High Court of Justice, often require notarized legal translations for foreign affidavits or contracts.
- Universities like Oxford and Cambridge may require notarized diploma translations for international applicants.
🇨🇦 Canada (IRCC & Academic Recognition)
- Immigration, Refugees and Citizenship Canada (IRCC) requires notarized translations for PR applications, refugee claims, and sponsorships.
- Canadian universities, such as the University of Toronto and McGill University, request notarized translations for foreign credentials and diplomas.
- Legal contracts and government forms may require notarized translations for corporate and immigration purposes.
Types of Documents Requiring Notarized Translations
- Birth Certificates (Required for immigration applications in the US, UK, and Canada)
- Marriage Certificates (Used for visa sponsorships and citizenship applications)
- Diplomas & Academic Transcripts (For university admissions and degree evaluations)
- Legal Contracts (Essential for international business agreements)
- Court Documents & Affidavits (Required in legal disputes and evidence submissions)
- Business Licenses & Financial Statements (For international trade and regulatory compliance)
The Process of Obtaining a Notarized Translation
1️⃣ Submit Your Document – Upload your document securely via BeTranslated’s platform.
2️⃣ Translation by an Expert Linguist – Our certified translators handle your document with precision.
3️⃣ Translator’s Declaration – The translator swears before a notary public that the translation is accurate.
4️⃣ Notarization Process – The notary public signs and seals the document, certifying the translator’s declaration.
5️⃣ Delivery – Receive your notarized translation digitally or in print, depending on your preference.
How to Choose a Reliable Notarized Translation Service
✔ Professional Qualifications – Ensure the service works with translators accredited by organizations such as:
- American Translators Association (ATA) (USA)
- Chartered Institute of Linguists (CIOL) (UK)
- Association of Translators and Interpreters of Ontario (ATIO) (Canada)
✔ Experience with Legal Documents – Choose a translation provider like BeTranslated, which specializes in legal, academic, and immigration-related translations.
✔ Fast Turnaround Time – Notarized translations often have urgent deadlines. BeTranslated offers expedited services for time-sensitive documents.
✔ Accepted by Government Authorities – Ensure the translation service is recognized by USCIS, UK Home Office, IRCC, and university credential assessment organizations.
Cost of Notarized Translations
💰 Factors Affecting Cost:
- Document Complexity: Legal contracts and technical documents may require subject-matter experts.
- Length: A one-page birth certificate costs less than a 20-page legal contract.
- Urgency: Same-day notarized translations may have additional fees.
🔹 Typical Price Range:
- Birth Certificate / Diploma Translation: $40 – $100
- Business Contracts: $150 – $500
- Legal Affidavits & Court Documents: $80 – $300
📩 Request a Custom Quote → Get a Free Estimate
Frequently Asked Questions (FAQ) ❓
1. Is a notarized translation the same as a certified translation?
No. A notarized translation involves a notary public verifying the translator’s identity, while a certified translation only includes a signed statement from the translator.
2. Can I use a notarized translation for immigration purposes?
Yes. USCIS, the UK Home Office, and IRCC accept notarized translations for official immigration documents.
3. How long does it take to get a notarized translation?
Standard processing takes 2-5 business days, but express services are available.
4. Are notarized translations legally valid worldwide?
Yes, as long as they follow jurisdictional notarization requirements in the US, UK, and Canada.
5. How do I request a notarized translation?
Simply upload your document, and BeTranslated will handle the translation and notarization process for you.
Get Your Notarized Translation Today!
🔹 Need a notarized translation for USCIS, UK Home Office, or IRCC?
🔹 Looking for a trusted translation provider with fast turnaround times?
🔹 Want to ensure compliance with legal and academic institutions?
📩 Contact BeTranslated today!
📌 Get a Free Quote Now